Illinois

WELCOME TO EFILING & ESERVICE FOR Illinois

File & Serve Illinois is a customized eFiling application for the statewide eFileIL system, developed by File & ServeXpress – the same company providing eFiling and eService to mass tort and other civil cases throughout Illinois since 2005.

File & Serve Illinois can be used for eFiling and eService in all Illinois available courts that have gone live on the eFileIL system.

The File & Serve Illinois Advantage

File & Serve Illinois offers a flat rate for all features so no confusion over multiple pricing plans or subscriptions, plus filers have access to the most extensive and experienced customer support and training in the industry.

✔ 24/7/365 expert support
✔ Monthly invoicing for all transactions
✔ We advance all court fees by placing a FSIL credit card on your firm account
✔ Permanent document storage
✔ Free PDF conversion
✔ Dedicated firm account manager
✔ Rejected filing support
✔ EService for complex cases nationwide
✔ Concierge eFiling anywhere in the country

Process Serve, Courthouse Assignments & Skip Trace
Partner

Getting Started

Step 1: Register

Registering is easy. Simply provide a little information about your organization and add any users who will need to file and/or access documents in a case. Registration is free. There is no charge to set up an account or to add users. File & ServeXpress offers an attorney and pro per registration process. Register Here >>

Step 2: Learn

Learn the step-by-step process of eFiling & eServing, and view the actual screens you will see when you create a transaction. You will even get tips and tricks provided straight from the court.

Step 3: Login

Have a Question? Get in touch with one of our eFiling specialists to help jumpstart your process.

TRAINING

File & ServeXpress (FSX) is dedicated to providing you with the tools and resources that you need to use our products efficiently and effectively. Our team of seasoned training professionals not only know our products, but are experienced at working with law firms to help them get the most out of their functionality. This understanding coupled with experience is used in the development of our extensive range of resources.

Please make sure you visit our page often to see if there are new video tutorials, user guides, frequently asked questions, and on-demand webinars.

If you have any additional questions or need additional support, you can contact File & ServeXpress Client Support at 1.888.529.7587, or email them at support@fileandserve.com. You can also email the FSX training team at fileandservetraining@fileandserve.com.

We currently do not have any available Live Webinars. If you would like to have a live session for you and your firm. Please contact us at support@fileandserve.com and we will help you set up a quick training session with our eFIling & eService experts!.

  • How to start a New Case Filing.
    A 11-minute overview of how to start a new case filing with the File & Serve Illinois platform.  Watch now >>
  • How to start a Subsequent Filing
    A 12-minute overview of how to start a subsequent filing with the File & Serve Illinois platform.  Watch now >>

Initial Service Provider Fee for File & Serve Illinois*:

 

eFile Only

eServe Only

eFile & eServe

All Cases

$2.99/transaction

$2.99/transaction

$2.99/transaction

*Additional fees charged by the Courts and eFileIL system:

  • Standard Court Filing Fees – contact your local court for information on filing fees.
  • Convenience Fees – eFileIL charges a convenience fee to cover the credit card or eCheck processing fees.

Will eFiling be required for all case types?

On January 22, 2016, the Illinois Supreme Court entered Order M.R. 18368 announcing mandatory electronic filing (eFiling) for civil cases in the Illinois Supreme, Appellate and Circuit Courts.

The following case types are included in the civil category: arbitration, chancery, eminent domain, law, law magistrate, miscellaneous remedy, municipal corporation, small claims, tax, adoption, dissolution, family, mental health, and probate.

eFiling will be available in all case types with the following exceptions:

  • Criminal (CF, CM, DT)
  • Quasi-Criminal (TR, CV, OV)
  • Juvenile (J, JA, JD)

Will eFiling be required for all document types?

All documents regarding civil matters MUST be e-filed, with some exemptions. Supreme Court Rule 9(a). Documents exempt from e-filing are: documents from an incarcerated SRL, wills, juvenile documents filed under the Juvenile Court Ac of 1987, and other documents in a specific case by court order, upon good cause shown. Supreme Court .

How much does it cost to eFile documents?

Initial Service Provider Fee for File & Serve Illinois*:

 eFile OnlyeServe OnlyeFile & eServe
All cases$2.99/transaction$2.99/transaction$2.99/transaction

*Additional fees charged by the Courts and eFileIL system:

  • Standard Court Filing Fees – contact your local court for information on filing fees.
  • Convenience Fees – eFileIL charges a convenience fee to cover the credit card or eCheck processing fees.

How do I pay for my filings?

The eFileIL system requires payment by credit card.

During Registration, Firm Administrators can add payment information on the Payment Accounts Tab. For step-by-step guidance, please consult the File & Serve Illinois Registration – Administrator User Guide.

If you prefer monthly billing, File & Serve Illinois can accommodate this request. You will be invoiced every thirty (30) days for all costs and fees associated with the filling. Please contact Customer Support for details on how to register for monthly billing: 888-529-7587.

If your document is rejected by the Clerk, the Court filing fees and the processing fees are not charged.

How do I update my user profile?

Log-in to system at www.fileandserveillinois.com. Click on User Profile dropdown and select “My Information,” where you can update your name and email address.

To update your password, select “change password” from the dropdown menu.

Firm administrators can update credit card information by selecting “Payment Accounts” from the dropdown menu and selecting “Add Account.”

How can I get help with technical problems?

You can get client support by contacting File & ServeXpress Support: 888-529-7587. We can be reached 24/7/365.

If you are a new user, please register for a training class or read the user guides available on the File & Serve Illinois microsite: http://fileandservexpress.com/Illinois/training

What is the process for Summons?

  1. Delivering the Summons to the Sheriff is now your responsibility. The court no longer delivers it for you*
  2. The filer must complete and upload the summons. Upload the initial summons as a lead document using the filing code Summons Issued and Returnable
  3. The Summons will be returned to you in the Accepted email and will be located in the Transaction Summary; the file-stamped copy will be under the Stamped Document column in the Transaction Summary

*Our partner ATG Legal Serve can assist with delivery of a Summons. You will upload Summons with your request. https://www.atglegalserve.com/

What is the average time for a clerk to return your eFiled documents?

This will depend on the clerk’s workload. You will be able to see the “real-time” status of your transaction under the Transaction Summary in the Document section

What date will be file-stamped on my document(s)?

The date you submit your document(s) will be the file-stamped date if the clerk accepts your document(s).

Do I file my Order?

How orders are handled would be a Division by Division answer but at this time it would be conventional. Orders are not returned via eFiling at this time. They also are not eFiled at this time. These processes will most likely change when the Civil areas of law move to a new case management system next year.

If I am a Pro Se filer, do I have to eFile?

While eFiling is mandatory for everyone, a Pro Se filer may qualify for an exemption to eFile so you can file in paper. The Exemption form is available here:

http://www.cookcountyclerkofcourt.org/Forms/pdf_files/EWC3401-1.pdf

Reasons Considered for Exemption:

  • I am representing myself and do not have the Internet or a computer in my home
  • My only access is through a public terminal at a courthouse, library, or other location
  • This poses a financial or other hardship
  • I am representing myself and have a disability that prevents me from eFiling
  • I am representing myself and have trouble reading, writing, or speaking in English
  • I am filing a document in a sensitive case, such as a petition for an order of protection or a civil no contact/stalking order

Pro Se filers will have to use the Cross Reference Number/Attorney Code of 95000 if they are eFiling.

Is there a specific method I have to use to eFile?

You can use an Electronic Filing & Service Provider (EFSP) such as File & Serve Illinois. This is accessed via the URL, www.fileandserveillinois.com and can be accessed any time/any where as long as you have your computer and access to the internet.

Do I have to have an email address to eFile?

You must register for an account using an email address. Please refer to our User Guide on Registering a New Account

How do I pay my court fees?

File & Serve Illinois offers monthly billing upon qualification. We will pay the court fees for you and then put it on your monthly invoice. There will also be a convenience fee from the eFiling Manager, along with a $2.99 fee for File & Serve Illinois. Please note you can pay your monthly invoice via ACH, check, or credit card. If you do not utilize monthly billing, the eFiling Manager does require a credit card. You cannot use American Express.

Who will be able to view the case documents?

All case parties, including judges and clerks, will be able to view the documents anytime/anywhere via re:SearchIL. This is in the process of being built. We will continue to update as the information is available.

Who will maintain the service lists?

Please refer to the eFiling Manager’s recommendation to add your firm attorney(s) only

Am I able to bulk file?

Not at this time

What is the Cross Reference field?

The Cross-Reference Number field is available to provide the court with additional data, as required for certain case types such as expungements and tax. Filers will also use the field for entering a Cook County Attorney Code, which is required for all Cook County filings except those in the County Division

How can I avoid rejections?

There are many reasons why a document may be rejected. The reason for rejection from the clerk will be listed on the “Filing Rejected” notification from the eFiling Manager and in the Transaction Summary. Please refer to the Supreme Court newsletter on how to avoid rejections

What happens if I accidentally file into the wrong court division?

Please contact the court clerk to find out what options might be available

What happens if my document(s) is returned or rejected?

You will be notified by the eFiling manager via email. On the Completed Filings page you will see a red “return arrow” that you can click to resubmit the filing

How do I reset my password?

Go to the login page and select “Forgot Password” and follow the prompts

How do I spindle a motion?

  1. eFile your Notice of Motion and Motion as separate lead documents in the same transaction.*
  2. Select the “Request Hearing Date” button located in the envelope ID pop-up immediately after submission. The requested hearing date will be located in your Transaction Summary under Case Type. Please note you can only request a hearing date if the filing is in the “submitted” status.
    • *The date and time in your Notice of Motion should be left blank. Once the clerk accepts the filing, the hearing date will be located in the “Filing Accepted” email and stamped on the file-stamped document. The document(s) will/can be served after acceptance.
      Please note if the date and time on the “Filing Accepted” email and the document differ, please: (1) follow the date and time on the “Filing Accepted” email, (2) fill in the date and time on the Notice of Motion, and (3) serve your document(s).**

**The eFiling Manager has been notified of this discrepancy and is actively working on it. Please refer to our webcast video, “How to Spindle a Motion in Cook County” for more detailed information.

What happens if there is a question when something is filed? What can be used as proof of filing?

Your email notification from the eFiling manager, “Filing Submitted” is evidence of filing along with your envelope ID. Additionally, you can print the “Transaction Summary” under your

Am I am able to eServe my documents?

You have the option in an existing case to “File Only,” “File & Serve,” and “Serve Only”. Parties will often stipulate to eServe discovery documents (“Serve Only”) via File & Serve Illinois because of the security, traceable, trackable features, including the indefinite document storage.

Once a hearing date is selected, who will be notified?

The filer will be notified via the email notification “Filing Accepted” from the eFiling Manager. The Hearing Date will be “stamped” on the document. Other case parties are notified after the documents are accepted and then served.

Note: The date and time in your Notice of Motion should be left blank. Once the clerk accepts the filing, the hearing date will be located in the “Filing Accepted” email and stamped on the file-stamped document. The document(s) will/can be served after acceptance.

Please note if the date and time on the “Filing Accepted” email and the document differ, please: (1) follow the date and time on the “Filing Accepted” email, (2) fill in the date and time on the Notice of Motion, and (3) serve your document(s).**

**The eFiling Manager has been notified of this discrepancy and is actively working on it.

How can I inform my legal team of the transaction / document submission?

There are three ways your legal team can view the documents:

  1. You can include their email addresses (separated by a “,” and a space) in the “Send Accepted Notifications To:” field under Step 3-Documents;
  2. They can log into File & Serve Illinois with their own login credentials and go to the “Completed Filings” button under the “Filing” drop-down menu. From there, under the filer “Sort By,” select “My Firm’s Filings” and select “Go.” The transaction will be listed. They would then click on the “eyeball” icon to view the documents submitted, the real-time status of the transaction, including the file-stamped document; and/or
  3. Create an Outlook rule to have all emails from no-reply@tylerhost.net to be auto-forwarded to those specified.

Do I need to protect my documents with a password?

No, you cannot “password protect” your document(s)

How do I file a new case in Cook County? Who delivers the summons?

Please refer to our webcast video, “How to File a New Case (Cook County)

What is the “Return Date” feature on Step 3-Documents?

Cook County requires to pick a Return Date for all filings. Screen shots are below. Additional work by the eFiling Manager and Cook County is being done related to this feature in efforts to make it necessary only when required during the filing

Please also refer to our webcast video, “How to File Into an Existing Case (Cook County)

How do I file into Probate cases?

How do I search for my case to file into it?

In Cook County, you’ll search by case number. File & Serve Illinois displays the “Preferred Case Format” under the search field. Screen shot below. Also, please use upper case letters.

The court clerk and my legal colleagues told me I had to use Odyssey to eFile? Is that true?

No. eFilers can select any electronic filing and service vendor/portal of their choice. The court clerks are trained on Odyssey, the eFiling Manager’s electronic filing and service portal. All jurisdictions must be connected to the eFiling Manager – Odyssey eFile IL.

How long will my documents be stored on File & Serve Illinios?

Because we are a document repository, all documents are stored indefinitely

How will I be notified of my filings?

The eFiling Manager, Odyssey eFile IL, will send all notifications to the filer (i.e., who submitted the filing) via email from the email address, no-reply@tylerhost.net Please make sure this is on your “safe sender” list.

The notifications will be, “Filing Submitted,” “Filing Accepted,” Filing Rejected,” and “Filing Returned.”

How do I file a routine motion?

Please find instructions here: https://www.courtfiling.net/blog/routine-motions-cook-county/

Available courts

Overview

File & Serve Illinois can be used for eFiling and eService in all Illinois available courts that have gone live on the eFileIL system. 

Please refer to the following documents for Illinois-specific rules and practices:

Cook County Circuit Court

File & Serve Illinois is ready to help as the eFiling landscape in Cook County changes to comply with a Supreme Court mandate to connect to the statewide Electronic Filing Manager (EFM). On July 1, 2018, eFiling into all divisions of Cook County must be initiated via a certified eFiling provider such as File & Serve Illinois. Use the quick links to navigate to File & Serve Illinois content that will help you prepare for the mandate.

Click here to read Cook County Special Instructions

Click here to read Cook County Functionality

ESERVICE – AVAILABLE ON FILE & SERVEXPRESS

File & Serve Illinois offers electronic service when filing into all courts, as well as, serve-only for all available courts. The Case Management Order for Cook County asbestos cases does not change and users will continue to electronically serve in these cases via File & ServeXpress.

Helpful Links

eFiling through eFileIL will become mandatory in Cook County on July 1, 2018. But File & Serve Illinois is available in Cook County now!

– Permissive on eFileIL April 1, mandatory July 1, 2018::

  • Divisions that were eFiling via OLIS: Chancery, Child Support, Civil, Domestic Relations, Law, Probate
    County Division – case types: adoption, marriage of minors, annexation and deannexation of land to a tax body, elections, inheritance taxes, mental health proceedings, real estate taxes, municipal organizations, orders of protection filed in conjunction with a mental health proceeding)

– Permissive on eFileIL May 1, mandatory July 1, 2018: 

  • All other divisions: Criminal, Domestic Violence, Elder Law and Miscellaneous Remedies
  • Request Hearing Date:
    After submitting a transaction, filers may request a hearing date directly from the envelope confirmation pop-up screen. Alternatively, filers may navigate to Completed Filings, open the Transaction Summary and select the “Request Hearing Date” button to schedule a hearing date with the court. Hearing Dates can only be requested while the filing is pending clerk review. Once a filing is accepted, the filer can no longer request a hearing date for the document(s) filed.
  • Notification of Hearing Date Assignment:
    After clerk review of the filing, the Hearing Date field located in the Transaction Summary will show the status of the hearing request and, once accepted, will display the date and time of the hearing. The hearing date and time will also be stamped on the document returned from the court, and will appear in the “accepted” email from the court.
  • Case Cross-Reference Number:
    Filers may utilize the Case Cross-Reference Number field to provide the court with additional data, as required for certain case types such as expungements and tax. Filers will also use the field for entering a Cook County Attorney Code, which is required for all Cook County filings except those in the County Division. In addition, filers will select “Motion” in the Case Cross-Reference field to facilitate scheduling hearings for specific calendars in the Law, Domestic Relations, Probate and Chancery divisions. When applicable, Motion dates cannot be scheduled during the Request Hearing Date process unless this step is taken.
  • Schedule Return Dates:
    When the case requires a Return Date, such as when a summons is being issued, filers must click the MM/DD/YYYY field, choose a return date from the pop-up calendar and then click “Verify Return Date.” If a filer is not sure if a return date is required, click “Verify Return Date.” If a return date is required, the system will provide the first available return date. The filer can proceed with the first available date, or select a later date. If a return date is not required, the system will place a check in the “Not applicable for this filing” box. Note: If filing more than one document in an envelope, the Return Date applies to the first lead document only.
  • Note: Filers can search for existing Cook County cases by case number, but Cook County has not yet implemented the ability to search for existing cases by party name.

DuPage County - 18th Judicial Circuit Court

File & Serve Illinois is now available for eFiling & eService!.

DuPage County, IL is moving to the statewide eFiling system, effective July 1, 2019 and is now available for eFiling & eService on File & Serve Illinois!

File & Serve Illinois is ready to help as the eFiling landscape in DuPage County changes to comply with a Supreme Court mandate to connect to the statewide Electronic Filing Manager (EFM). On July 1, 2019, eFiling into all divisions of DuPage County must be initiated via a certified eFiling provider such as File & Serve Illinois. Use the quick links to navigate to File & Serve Illinois content that will help you prepare for the mandate.

Helpful Links

We currently do not have any available Live Webinars. If you would like to have a live session for you and your firm. Please contact us at support@fileandserve.com and we will help you set up a quick training session with our eFIling & eService experts!.

Madison County - 3rd Judicial Circuit Court

  • On December 14, 2017, Madison County Circuit Clerk Mark Von Nida submitted a Petition For An Extension Of Time To Comply With Order 18368 – requesting a five-year extension for filing electronically through the county’s “stand alone e-Filing systems.” The IL Supreme Court denied this request on January 16, 2018.
  • On May 10, 2018, Madison County Chief Judge David Hylla and Circuit Clerk Mark Von Nida submitted a second Petition For Extension To Comply With Order 18368 – requesting a six-month extension for migrating Madison County asbestos cases to eFileIL. The IL Supreme Court granted this petition on May 25, 2018, stating in the Order:
    • In the exercise of the Court’s general administrative and supervisory authority over all courts, and in response to the “Petition by Madison County for the Extension to Comply with Order 18368″ filed May 10, 2018, requesting to extend the deadline to migrate the e-filing and electronic filing management of Madison County asbestos cases to e-FilelL until January 1, 2019, the Petition is hereby granted.
  • Accordingly, filers may continue to use File & ServeXpress for both eFiling and eService of Madison County asbestos cases until January 1, 2019.
  • All other case types must migrate to eFileIL by July 1, 2018. Thus, File & ServeXpress will no longer be available as an eFiling option for non-asbestos cases in Madison County, effective July 1, 2018.
  • Effective July 1, 2018, all non-asbestos cases in Madison County must be filed and served via a certified EFSP on the eFileIL system, such as File & Serve Illinois.

Helpful Links

The following civil case types are available for eFiling into both new cases and existing cases:

  • Law – Non Asbestos
  • Law – Asbestos
  • Arbitration (AR)
  • Law Magistrate (LM)
  • Small Claims (SC)
  • Chancery (CH)
  • Misc Remedy (MR)
  • Probate (P)
  • Eminent Domain (ED)
  • Tax (TX)
  • Will (W)
  • Divorce (D)
  • Family (F)